Experience Facilities

In Mesilla

Facility Rentals are on a first-come, first-serve basis

A deposit is required in order to reserve your space.
There is no alcohol allowed on Town premises without prior approval by the Town.

Call for More Information

List of Facilities for Rent

Mesilla Town Hall
Plaza
Community Center
Public Safety Building
Veterans Park
Commemorative Park
Leones Park
Town Hall Park
Parque de Cura Ramon Ortiz

Rental Forms for Facilities

Plaza Rental Form

Download PDF version

Temporary Events: Plaza Rental Form

Please enable JavaScript in your browser to complete this form.

- Step 1 of 9

Name *

First

Last

Current Date *

MAILING Address *

Address Line 1

Address Line 2

City

State

Zip Code

Phone *

Alternate Phone *

Email *

Time check Applicant

Rental Date *

Rental Start Time *

Rental End Time *

Rental Location: PLAZA

REFUNDABLE DEPOSIT - Applicant agrees to pay a refundable deposit of $300 for up to 6 hours. If you will exceed 6 hours, we will require an additional $200 deposit. The deposit will be refunded when the town Public Works Department determines that the venue was satisfactorily cleaned and returned to original condition by the permit holder. If the venue has not been cleaned and returned to original condition by the end of the established use period, the town will withhold all or part of the deposit, depending on the time and personnel needed to address the violations. If the violations to the venue exceeds the deposit amount, the renter will be invoiced for the difference. The deposit must be paid in full in order to have the date and times reserved on the calendar.
RENTAL FEE - The applicant will pay a $100.00 per hour or $500.00 per day rental fee. This fee will NOT be prorated, and should include adequate time for both setting up and tearing down. Mesilla residents will receive a 50% discount on rentals that are 4 hours or more. Proof of residency will be required to receive the discount. The rental fee must be paid in full within 10 working days before the event. The rental fee will not be refunded should any cancellation occur within 10 days of the event (this includes cancellations due to weather on the day of event).
SHORT WEDDING RENTAL FEE - The applicant will pay a $50.00 flat fee for 30 minutes. This option is for short intimate weddings or events requiring no setup or decoration. The rental fee must be paid in full within 10 working days before the event. The rental fee will not be refunded should any cancellation occur within 10 days of the event (this includes cancellations due to weather on the day of event).
NON-PROFIT RATES: $50.00 per hour up to 6 hours. Any rentals that exceed 6 hours are $250.00 per day. Proof of Non-Profit status required.

Type of Non-Profit Organization *

Government
School
Other

If Other, please specify *

Event Type *

Concert
Carnival
Community Activity
Procession
Conference
Run/Walk
Block Party
Bike Race
School Activity
March
Celebration
Art Show
Training
Fundraiser
Religious Activity
Other

If Other, please specify *

Expected Event Attendance

Number of Participants/Spectators *

Number of Event Staff/Volunteers *

Total Number Expected *

Multiple Date Breakdown

Date

Start Time

End Time

Date

Start Time

End Time

LOCAL STREET CLOSURE FEE: $250.00 per street per day. (Site plan and Street closure map must be included with application.)

TRAFFIC CONTROL: Public Safety fees, if required, will be $55 per hour per deputy.

Traffic Control

Date

Start Time

End Time

BARRIERS AND TEMPORARY STRUCTURES: Barriers and temporary structures must be detailed on the site plan. A public safety plan, crowd managers and/or fire guard may be required and must be approved by Mesilla Fire Department.

Will temporary fences or barriers be erected? *

Will temporary membrane structures be erected (tents, canopies)? *

Will temporary stages or other structures be erected? *

If yes, What quantity and size of Structures? *

Description of Structure *

FOOD AND BEVERAGE VENDORS:

Will the event feature food, beverage or merchandise vendors? *

Approximate number of food locations: *

Approximate number of beverage locations: *

Approximate number of merchandise locations: *

How will you supply electrical power to your event? *

ALCOHOL:

Insurance and other provisions will be required when serving, consuming or selling alcohol. All alcohol sales require a New Mexico License.

**Must be licensed within the Town of Mesilla to serve/distribute Alcohol.

*Applicant must supply security and fencing for entire area where alcohol will be served and consumed.

Will alcoholic beverages be sold, served or consumed at the event? *

SEE NEXT PAGE FOR RULES AND REGULATIONS FOR USE OF FACILITY RENTALS

If you would like to hold the reservation with a credit card number please call 575-524-3262 with the following: Credit Card Number, Expiration, CCV, Name on Card, and Billing Address as it appears on your statement.

Signing below acknowledges the applicant agrees to the conditions included on this form:

Name of Applicant *

Signature of Applicant *

Clear Signature

Date *

RULES AND REGULATIONS

*All rental times include set-up and break-down.

Plaza

Please check the following boxes to acknowledge that you understand and agree. *

The person or persons to whom this permit is issued shall be liable for any loss, damage or injury sustained by any person present during the rental times stated above. The applicant will be responsible and accountable for persons participating in the event.
No rope, chain or similar device may be attached to any plant or park equipment for any reason.
No vehicles may be driven in or onto the Plaza.
Pet owners are responsible for keeping pets under control or on a leash. Pet owners are responsible for cleaning up after their pet.
The applicant understands that the Plaza/Park is a public place, and that additional people may be in the general area, however, if other people are interfering with the actual activities of the rental area (i.e. refusing to move from the Plaza during a scheduled practice), the applicant may call central dispatch to have the Mesilla Marshal's Department rectify the situation (Central Dispatch (575)526-0795, # sign, option 6)
No blocking of public parking or residential parking in and around the Plaza without consent.
No open flame of any kind is allowed.

I understand by signing below that my deposit may be held in part/whole if any of the above violations occur.

Name of Applicant *

Signature of Applicant *

Clear Signature

Date *

Community Center Rental Form

Download PDF version

Temporary Events: Community Center Rental Form

Please enable JavaScript in your browser to complete this form.

- Step 1 of 7

Name *

First

Last

Current Date *

MAILING Address *

Address Line 1

Address Line 2

City

State

Zip Code

Phone *

Alternate Phone *

Email *

Rental Date *

Rental Start Time *

Rental End Time *

Rental Location: COMMUNITY CENTER

Training Room:

Capacity: 25
Classroom style seating

Auditorium:

Capacity: 107 persons with tables and chairs
230 persons with CHAIRS ONLY

How many tables and chairs are needed in auditorium? *

please list both tables and chairs

REFUNDABLE DEPOSIT - Applicant agrees to pay a refundable deposit of $300 for up to 6 hours. If you will exceed 6 hours, we will require an additional $200 deposit. The deposit will be refunded when the town Public Works Department determines that the venue was satisfactorily cleaned and returned to original condition by the permit holder. If the venue has not been cleaned and returned to original condition by the end of the established use period, the town will withhold all or part of the deposit, depending on the time and personnel needed to address the violations. If the violations to the venue exceeds the deposit amount, the renter will be invoiced for the difference. The deposit must be paid in full in order to have the date and times reserved on the calendar.
RENTAL FEE - The applicant will pay a $100.00 per hour or $500.00 per day rental fee. This fee will NOT be prorated, and should include adequate time for both setting up and tearing down. Mesilla residents will receive a 50% discount on rentals that are 4 hours or more. Proof of residency will be required to receive the discount. The rental fee must be paid in full within 10 working days before the event. The rental fee will not be refunded should any cancellation occur within 10 days of the event (this includes cancellations due to weather on the day of event).
NON-PROFIT RATES: : $50.00 per hour up to 6 hours. Any rentals that exceed 6 hours are $250.00 per day. Proof of Non-Profit status required.

Type of Non-Profit Organization *

Government
School
Other

If Other, please specify *

Event Type *

Concert
Carnival
Community Activity
Procession
Conference
Run/Walk
Block Party
Bike Race
School Activity
March
Celebration
Art Show
Training
Fundraiser
Religious Activity
Other

If Other, please specify *

Expected Event Attendance

Number of Participants/Spectators *

Number of Event Staff/Volunteers *

Total Number Expected *

Multiple Date Breakdown

Date

Start Time

End Time

Date

Start Time

End Time

following Phone locations:

FOOD AND BEVERAGE:

Will food and/or beverages be sold, served or consumed at the event? *

KITCHEN USE FEE:

The applicant will pay a $150.00 flat rate for use of kitchen, with a separate $200.00 deposit.

Will Kitchen be utilized? *

FOOD AND BEVERAGE VENDORS:

Will the event feature food, beverage or merchandise vendors? *

Approximate number of food locations: *

Approximate number of beverage locations: *

Approximate number of merchandise locations: *

How will you supply electrical power to your event? *

ALCOHOL:

Insurance and other provisions will be required when serving, consuming or selling alcohol. All alcohol sales require a New Mexico License.

**Must be licensed within the Town of Mesilla to serve/distribute Alcohol.

*Applicant must supply security and fencing for entire area where alcohol will be served and consumed.

Will alcoholic beverages be sold, served or consumed at the event? *

SEE NEXT PAGE FOR RULES AND REGULATIONS FOR USE OF FACILITY RENTALS

Signing below acknowledges the applicant agrees to the conditions included on this form:

Name of Applicant *

Signature of Applicant *

Clear Signature

Date *

RULES AND REGULATIONS

*All rental times include set-up and break-down.

Community Center

Please check the following boxes to acknowledge that you understand and agree. *

The applicant will not attach anything to the wall with tacks, screws, nails, or any device that will make a hole or compromise the paint job. If the applicant chooses to decorate they should use an adhesive such as puddy or tape that will not damage paint on the walls.
KITCHEN USE FEE: The applicant will pay a $150.00 flat rate for use of kitchen, with a separate $200.00 deposit.
The applicant is required to use the Town of Mesilla's tables and chairs. Tables & chairs brought from elsewhere will not be permitted.
Temperature control: The applicant is NOT permitted to adjust the thermostat. The Town of Mesilla staff will set the thermostat appropriately prior to the event. The thermostat will NOT be set to anything lower than 70. In the event of an EMERGENCY (the AC does not turn on at all), the applicant should contact the Town of Mesilla Public Works on-call employee at (575) 650-8830. The applicant will be responsible for any and all damage, breakage, theft or vandalism that occurs as a result of tampering with the thermostat.
The applicant agrees that they will NOT prop the doors open. Propping doors open effects the electricity bill and the AC temperature, and any applicant caught propping the doors open will be required to pay a percentage of the utility bill for the rental times.
The applicant will be responsible for the number of hours that the event will take place, and the applicant will inform the Town of Mesilla if the number of hours exceeds the figure stated on this form and pay additional fees if applicable.
The deposit will be refunded following the event if the facility is cleaned and returned to original condition by the applicant and is approved by the Town of Mesilla Public Works Department.

The Town of Mesilla will provide a push broom for the applicant to use after the event has concluded. The Town of Mesilla will not provide extra trash bags. It is the applicant's responsibility to bring their own trash bags and dispose of them at the end of the event. If clean-up is not approved, the deposit will not be returned. “Clean-up” includes:

Please check the following boxes to acknowledge that you understand and agree. *

Sweeping with provided push broom, located just outside the door on the southwest corner of the auditorium.
Wiping down the tables and chairs
Returning tables and chairs to the location where they were found upon arrival
Trash pick-up and disposal
Restrooms must be clear of any paper towels/toilet paper on the floor or any other messes made during rental.
Any tables, chairs, racks, etc. that may be moved out of the auditorium during the rental, must be returned to their original location at the conclusion of the rental.
Kitchen use: Stove cleaned and turned off, counters and sink cleaned. All items from refrigerator and freezer removed, trash thrown, floor swept, lights turned off and door locked.
All doors must be locked at the conclusion of the rental. This includes the two front push-bar doors and the two back doors - one near the water fountains at the southeast end and one near the women's restroom at the southwest end.
At the conclusion of the rental, all lights must be turned off, including auditorium, restrooms and hallways.
The key will be issued 24 hours before the event and MUST BE RETURNED BY 5 PM THE NEXT BUSINESS DAY in order to avoid $500 re-keying fee. LAW PROHIBITS DUPLICATION OF KEY.

The applicant will abide by capacity limitations as follows:

Tables & Chairs: 107 persons
Chairs only: 230 persons
No Alcohol is permitted unless Alcohol Request Form has been filled out and approved by Town of Mesilla.

I understand by signing below that my deposit may be held in part/whole if any of the above violations occur.

Name of Applicant *

Signature of Applicant *

Clear Signature

Date *

Park Rental Form

Download PDF version

Temporary Events: Park Rental Form

Please enable JavaScript in your browser to complete this form.

- Step 1 of 8

Name *

First

Last

Current Date *

MAILING Address *

Address Line 1

Address Line 2

City

State

Zip Code

Phone *

Alternate Phone *

Email *

Rental Date *

Rental Start Time *

Rental End Time *

Rental Location: PARK

Please specify which park

Parque de Cura Ramon Ortiz (2250 Calle de Santiago)
Parque de Los Leones (2240 Calle de Santa Ana)
Parque de los Veteranos (2000 Avenida de Mesilla)
Commemorative Park (2801 Avenida de Mesilla)
Johnny Trujillo Park (2600 Calle de Parian)

REFUNDABLE DEPOSIT - Applicant agrees to pay a refundable deposit of $300 for up to 6 hours. If you will exceed 6 hours, we will require an additional $200 deposit. The deposit will be refunded when the town Public Works Department determines that the venue was satisfactorily cleaned and returned to original condition by the permit holder. If the venue has not been cleaned and returned to original condition by the end of the established use period, the town will withhold all or part of the deposit, depending on the time and personnel needed to address the violations. If the violations to the venue exceeds the deposit amount, the renter will be invoiced for the difference. The deposit must be paid in full in order to have the date and times reserved on the calendar.
RENTAL FEE - The applicant will pay a $100.00 per hour or $500.00 per day rental fee. This fee will NOT be prorated, and should include adequate time for both setting up and tearing down. Mesilla residents will receive a 50% discount on rentals that are 4 hours or more. Proof of residency will be required to receive the discount. The rental fee must be paid in full within 10 working days before the event. The rental fee will not be refunded should any cancellation occur within 10 days of the event (this includes cancellations due to weather on the day of event).
NON-PROFIT RATES - $50.00 per hour up to 6 hours. Any rentals that exceed 6 hours are $250.00 per day. Proof of Non-Profit status required.

Type of Non-Profit Organization *

Government
School
Other

Layout which Non-Profit

If Other, please specify *

Event Type *

Concert
Carnival
Community Activity
Procession
Conference
Run/Walk
Block Party
Bike Race
School Activity
March
Celebration
Art Show
Training
Fundraiser
Religious Activity
Other

If Other, please specify *

Expected Event Attendance

Number of Participants/Spectators *

Number of Event Staff/Volunteers *

Total Number Expected *

Multiple Date Breakdown

Date

Start Time

End Time

Date

Start Time

End Time

LOCAL STREET CLOSURE FEE: $250.00 per street per day. (Site plan and Street closure map must be included with application.)

TRAFFIC CONTROL: Public Safety fees, if required, will be $55 per hour per deputy.

Traffic Control

Date

Start Time

End Time

BARRIERS AND TEMPORARY STRUCTURES: Barriers and temporary structures must be detailed on the site plan. A public safety plan, crowd managers and/or fire guard may be required and must be approved by Mesilla Fire Department.

Will temporary fences or barriers be erected? *

Will temporary membrane structures be erected (tents, canopies)? *

Will temporary stages or other structures be erected? *

If yes, What quantity and size of Structures? *

Description of Structure *

FOOD AND BEVERAGE:

Will food and/or beverages be sold, served or consumed at the event? *

ALCOHOL:

Insurance and other provisions will be required when serving, consuming or selling alcohol. All alcohol sales require a New Mexico License.

**Must be licensed within the Town of Mesilla to serve/distribute Alcohol.

*Applicant must supply security and fencing for entire area where alcohol will be served and consumed.

Will alcoholic beverages be sold, served or consumed at the event? *

SEE NEXT PAGE FOR RULES AND REGULATIONS FOR USE OF FACILITY RENTALS

Signing below acknowledges the applicant agrees to the conditions included on this form:

Name of Applicant *

Signature of Applicant *

Clear Signature

Date *

RULES AND REGULATIONS

*All rental times include set-up and break-down.

Park

Please check the following boxes to acknowledge that you understand and agree. *

The person or persons to whom this permit is issued shall be liable for any loss, damage or injury sustained by any person present during the rental times stated above. The applicant will be responsible and accountable for persons participating in the event.
No rope, chain or similar device may be attached to any plant or park equipment for any reason.
No vehicles may be driven in or onto the park grass.
Pet owners are responsible for keeping pets under control or on a leash. Pet owners are responsible for cleaning up after their pet.
The applicant understands that the Park is a public place, and that additional people may be in the general area, however if other people are interfering with the actual activities of the rental area (i.e. refusing to move from the park during a scheduled practice), the applicant may call central dispatch to have the Mesilla Marshal's Department rectify the situation (Central Dispatch (575)526-0795, # sign, option 6).
No blocking of public parking or residential parking in and around the park without consent.
No open flame of any kind is allowed.

I understand by signing below that my deposit may be held in part/whole if any of the above violations occur.

Name of Applicant *

Signature of Applicant *

Clear Signature

Date *

Bill Pay >>

Town of Mesilla

Experience Facilities

In Mesilla

Facility Rentals are on a first-come, first-serve basis

List of Facilities for Rent

Rental Forms for Facilities

Rental Location: PLAZA

Expected Event Attendance

Multiple Date Breakdown

FOOD AND BEVERAGE VENDORS:

ALCOHOL:

SEE NEXT PAGE FOR RULES AND REGULATIONS FOR USE OF FACILITY RENTALS

RULES AND REGULATIONS

Rental Location: COMMUNITY CENTER

Training Room:

Auditorium:

Expected Event Attendance

Multiple Date Breakdown

FOOD AND BEVERAGE:

KITCHEN USE FEE:

FOOD AND BEVERAGE VENDORS:

ALCOHOL:

SEE NEXT PAGE FOR RULES AND REGULATIONS FOR USE OF FACILITY RENTALS

RULES AND REGULATIONS

Rental Location: PARK

Expected Event Attendance

Multiple Date Breakdown

FOOD AND BEVERAGE:

ALCOHOL:

SEE NEXT PAGE FOR RULES AND REGULATIONS FOR USE OF FACILITY RENTALS

RULES AND REGULATIONS